What is document legalization?

Legalization is the process where we verify the signature, seal or stamp on a document. We compare it to what we have on record.

Once we confirm the match, we attach an authentication stamp to it.

The authentication stamp verifies the signature and/or seal on the document. You can then present it to the competent authority in Ukraine or in Saudi Arabia/Yemen who asked you for it.

Documents we can legalize

We can legalize many types of documents for use in Ukraine or in Saudi Arabia/Yemen. Documents must be Ukrainian/Saudi Arabian/Yemeni public documents that should be legalized at the Ministry of Foreign Affairs first. 

This means:

• originals issued by an Ukrainian/Saudi Arabian/Yemeni government/public institution

• originals issued by an Ukrainian/Saudi Arabian/Yemeni educational institution

• copies notarized by an Ukrainian/Saudi Arabian/Yemeni Notary Public

How and where to apply documents for legalization

For an Saudi Arabian/Yemeni document to be used in Ukraine, it has to be legalized by the Saudi Arabian/Yemeni Ministry of Foreign Affairs of the country of origin (have a legalization stamp on it)

For an Ukrainian document to be used in Saudi Arabia/Yemen, it has to be legalized by the Ministry of Foreign Affairs in Ukraine (have a legalization stamp on it)

You have to fill in a form and submit your documents at the Consular section of the Embassy during working hours (forma-legalizatsiya.doc)

The legalization process is done in 3 working days. As a matter of urgency, legalization is done on the same day at a double tariff rate of the consular fee.

NOTE! In order to legalize a document for someone else, you must submit a Power of Attorney (Authorization letter) which gives you the authorization to act on the persons behalf.   

Consular fee for legalization

Legalization of documents	SAR
Document legalization of individuals’ documents (per document) - ordinary Document legalization of individuals’ documents (per document) - urgent	188 376
Document legalization of legal entities’ documents (per document) - ordinary Document legalization of legal entities’ documents (per document) - ordinary	375 750

ATTENTION!

Ukraine is Party to The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents of 5 October 1961 (hereinafter – the Convention).

The Convention came into force for Ukraine on 22 December 2003.

Oman have been acceded to the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents in 2011. Therefore, no diplomatic authentication or consular legalization of documents from Oman is needed for successful legal communication with other member states of the Convention. The documents only need to be attested by an apostille certificate with an "apostille" stamp on it by the issuing state's authorities in order to be valid in the state of destination.

The apostille is a stamp of rectangular shape. It should be filled in in the official language of the issuing authority. The heading "Apostille (Convention de la Haye du 5 octobre 1961)" written in French is a necessary requirement for the apostille's validity.

In Oman, the issuing authority is the Ministry of Foreign Affairs.

Public documents drawn up in Arabic or English and issued by the state authorities can be apostilled.

Legalizing public documents in Oman implies authenticating the origin of the document and the authority of the officials who have affixed the signature, seal or stamp on the document. After such verification, a special stamp - the apostille - is affixed to the public document or its certified copy. The apostille is usually placed on the back of the underlying public document or on a separate attached page.

The following documents can be authenticated by apostille:

• Certificates of civil status (certificates of birth, death, marriage and divorce)

• Education documents (school reports, certificates, diplomas)

• Excerpts from the commercial register

• Court decisions

• Notarized copies of documents

• Notary certified translations

• Further notarial documents (authorizations, last will, declarations)

• Commercial documents legalized by a state registration body (articles of incorporation, registration certificates, tax registrations etc.)

Some documents are exempt from the apostille certification and cannot be legalized (such as diplomatic and consular certificates as well as customs and commercial certificates).